Guidelines for Presentation Submissions

These guidelines outline expectations, requirements, and best practices for presenters at the FHSA Annual Conference & Expo. Please review carefully to ensure a smooth and successful experience. 

Session format & expectations

FHSA breakout sessions are designed to be interactive, practical, and participant‑centered. FHSA values sessions that are respectful, welcoming,  evidence‑informed, and practical in ways that offer attendees clear, actionable takeaways. Presenters are encouraged to use slides as visual aids to enhance their session and maintain an engaging, steady presence that supports audience interaction and connection with participants.

Presenters should incorporate opportunities for engagement such as:

• Small‑group discussions, dialogue
• Hands‑on practice experience
• Case studies or scenarios
• Reflection prompts, polls, or Q&A

Sessions are 60 minutes, including time for audience interaction.

How do I submit a presentation proposal?

Complete the Presentation Proposal Form thoroughly. You can access the Presentation Proposal Form here. On the proposal form, please indicate audiovisual needs. 

Do I need to post my presentation and/or handouts before the conference?

Yes. Presenters must post their presentations and handouts in the Conference App at least 5 days before the conference. You will receive an email with details on how to post your presentation so participants can access it freely. We ask all presenters to prepare 25–50 printed handouts, if desired (FHSA cannot print on site)

Should I bring my laptop?

Yes, and any necessary adapters if your presentation requires them, as these items will not be available on site. 

How do I access visual aids?

Unfortunately, not every room is equipped with an LCD projector, speaker, and screen. If you need these items for your presentation, please indicate so on the Presentation Proposal Form. Also, FHSA cannot cover the cost of printing large numbers of presentations and handouts. If you would like participants to have hard copies of your presentation, please supply them during your session. Make copies for 25-50 participants (estimated count). Please note that there may not be printing or copying facilities on site, so please prepare these materials in advance of the conference.

How will breakout session rooms be set up? 

Breakout rooms are arranged in classroom‑style seating for approximately 50 attendees. Rooms may include:

• Screen
• Projector
• Podium
• Wi-FI

Not all rooms are equipped with full audiovisual setups. Please specify your needs on the presentation submission form. 

Presentation Tips

To ensure clarity, accessibility, and alignment with FHSA standards:

• Ensure your content aligns with your approved session title, description, and learning objectives
• Use clear, readable slides with minimal text
• Avoid acronyms when possible
• Ensure all images, charts, and media are properly sourced and licensed
• Use accessible colors and fonts suitable for diverse audiences
• Confirm all links and embedded media function properly
• Begin and end sessions on time
• Engage participants actively
• Avoid sales pitches or promotional content
• Repeat audience questions for clarity
• Encourage attendees to complete the session evaluation